When it comes to international shipping, paperwork can either smooth the way or cause serious delays. Whether you’re shipping a car overseas or transporting goods for your business, having the right documents is essential. This guide will walk you through every critical document needed for international shipping—and why they matter.
At Shipping Cars, we help make the global transport process simpler and more efficient. Let’s dive into what you’ll need to get your shipment moving.
- Bill of Lading (BOL)
The Bill of Lading is the most important document in international shipping. It serves three purposes:
- It’s a receipt issued by the carrier to confirm they’ve received the cargo.
- It’s a contract of carriage between shipper and the carrier.
- It acts as a document of title, allowing ownership to be transferred.
There are two types:
- Straight BOL – non-negotiable and sent to a specific recipient.
- Negotiable BOL – can be endorsed and transferred to other parties.
Expert Tip: Always double-check consignee details to avoid legal or customs hiccups.
- Commercial Invoice
This document serves as a legal record of the sale between exporter and importer. It contains:
- Description of goods
- Quantity and unit value
- Total price
- Terms of sale (Incoterms)
- Buyer and seller information
It’s crucial for customs authorities to determine duties and taxes.
Case Example: A client once delayed their car shipment for two weeks because the commercial invoice had a missing VIN number. Always verify all entries before submission.
- Packing List
Though often overlooked, the Packing List is vital for cargo handlers and customs officers. It includes:
- Detailed list of contents in each package
- Weights and dimensions
- Packaging type (box, crate, pallet, etc.)
It doesn’t replace the commercial invoice, but complements it by giving logistics companies a roadmap for handling and storage.
Pro Tip: Match every line item to your invoice to avoid confusion during customs inspection.
- Certificate of Origin
A Certificate of Origin (COO) states where the goods are manufactured and may be required by the importing country to determine if the goods qualify for reduced duties under trade agreements.
This document is often certified by a Chamber of Commerce or export authority.
Note: Failing to provide a COO can result in higher tariffs or refusal of entry.
- Import/Export Licenses & Permits
Some goods—especially vehicles, electronics, chemicals, or firearms—require government-issued licenses or permits before they can be shipped.
Before sending a car abroad, for example, you’ll likely need:
- An Export Certificate
- Import Approval from the destination country
- Proof of ownership (title or registration)
Shipping Cars can guide you through these requirements depending on your destination.
- Real-World Insight: Clients shipping to Australia often face delays due to strict quarantine and import licensing rules—start the paperwork well in advance.
Optional but Recommended Documents
Besides the essentials, here are a few other helpful documents:
- Insurance Certificate: Confirms coverage against loss or damage during transit.
- Shipper’s Letter of Instructions (SLI): Gives shipping companies precise handling directions.
- Dangerous Goods Declaration: For items classified as hazardous (e.g., batteries, chemicals).
- Inspection Certificate: Sometimes required to verify product quality before shipping.
How Shipping Cars Simplifies the Process
At Shipping Cars, we understand that dealing with global paperwork can feel overwhelming. Our experienced team can:
- Help prepare and review all required documents
- Assist with customs regulations specific to your destination
- Provide end-to-end vehicle shipping services across borders
From your first inquiry to final delivery, our support ensures your international shipping experience is smooth, timely, and fully compliant.
Final Thoughts
Navigating international shipping regulations doesn’t have to be a headache. By ensuring you have all the necessary documents—from the Bill of Lading to import permits—you set yourself up for a successful shipment.
If you’re ready to ship your vehicle overseas or just want expert help with your documentation, Shipping Cars is here to guide you every step of the way.
Don’t let paperwork be the reason your shipment stalls—get started with confidence today!